Newsletter March 2019

Estate Office - 012 654 7062       Pro Shop - 012 654 2111       www.zwartkopgolfestate.co.za      Like

 

The Zwartkop Golf Estate HOA

Dear Residents

Below follows some news and information about our Estate and the goings-on around it.

Board matters
We are still looking for a member of the ZHOA to fill our Reputational Risk portfolio. We hope to be able to give you some good news in the following newsletter.
The board accepted Marcel Theron's offer to serve on our Aesthetics committee at a small fee.
The Board had a look at and considered the budget for 2019. The Board approval will take place at the March meeting where after the AGM will have the final say.
Please remember our AGM to be held in May. We will provide you the exact date with our next issue.

Developments around the Estate
Please take note of two developments around our Estate. The one is opposite the main gate stretching from the old JHB road to the west and along Wierda Road and Ruimte Road. The area is earmarked for a huge retail development. The ZHOA is registered as an interested party and we will be part of the pre-development process.
The second one is the development on the corner of Wierda Road and Ashwood Street. We are talking about the north-west corner. Once again, the Board keeps an eye on the pre-development stage and will ensure that the interest of residents is looked after.

Gardens and general maintenance
It is easy to have beautiful gardens when it rains abundantly but not so easy when the heat continues. We try our best to keep the gardens in good shape under these circumstances.

Dolomite management
We drilled 5 bore holes in and around the Jones Creek sagged road to try and establish the soil quality beneath the road. We expect the engineer's report soon whereafter the Board will consider the next step in the repair process. We will keep you posted. To the residents that were directly affected, thank you for your patience and support!

Remember to complete your monthly dolomite check lists.

New construction and renovations
This month a few more owners chose to commence with their building activities. There are now 3 houses in progress with 5 owners awaiting City of Tshwane approval. There are 4 renovations in progress.

Hagan Manor
We are currently negotiating the final clauses of the contract with the developer. Like all contracts, the devil is in the detail and the ZHOA is ensuring that the final contract does indeed address all issues. We will keep you informed of progress. Thanks to Werner Nolte, our Chairman for the amount of work he has put into the preparation of the contract and the issues around it.

Fibre for Jones Creek, Vardon Fairways and Hagen Greens
We hope to give you the fibre access in March. Morné is continuously on the suppliers back to get the connection done. We apologize for the delay but there is not much else we can do.

Security 
We are continuously upgrading and improving our systems and procedures to enhance the safety of our residents. Please refer to Morne's report for more detail.

The Board is looking at all the risk areas of the ZHOA. This exercise is driven by the risk management experienced Hannes Struyweg. Security is the first to prepare a complete risk register and Hannes is assisting Rohan de Villiers, our Security Director with the task.

Our security guards can unfortunately not assist with any events and noisiness from outside the Estate's borders. The Board receives requests to assist in these matters from time to time but the principle of not getting involved, remains.

Did you know?
This month I continue with the discussion around Director's responsibilities.

Board members must at all time act in the best interest of the organisation and are accountable to its members for doing so. There are undefined but rational conduct practices that are expected from a director. Directors contravening these basic principles and rules may be charged with misconduct. Some forms of misconduct are:

• Not exercising the necessary care when taking decisions
• Not being diligent in all matters
• Not obtaining the skills that may be reasonably expected from a director
• Not acting in good faith – called the judiciary duty
• Act outside his or her powers of authorization granted
• Do not make time available to prepare for meetings, attend meetings and actively participate in meetings
• Not understanding the organisation well
• Not insisting on sound and sufficient information to make well informed decisions
• Not obtaining independent advice where appropriate
• Not managing conflict of interest
• Not maintaining confidentiality of information received
• Not complying with the organisation's code of conduct for directors

Kind Regards.

Until the next time.

Rob Wesseloo 

Estate Manager

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Finance Enquiries

PLEASE NOTE THAT ALL FINANCE ENQUIRIES ARE MANAGED BY LORRAINE DE WET. Residents requiring statements for RICA purposes, clearance certificates, statements, etc. must please contact Lorraine De Wet on 012-654 7062 or email her at lorraine@zwartkopgolfestate.co.za.  Make sure you give her the correct name and stand number to process your request.

Estate Contact details

Estate Manager 

Rob Wesseloo | rob@zwartkopgolfestate.co.za

Office Administrator and Accounts 
Lorraine de Wet | lorraine@zwartkopgolfestate.co.za

Operations Manager and Security 
Morné Lindeque | morne@zwartkopgolfestate.co.za

Newsletter Advertisements and Contributions
Chantelle Kotzé | newsletter@zwartkopgolfestate.co.za    

For Urgent Security Matters 
Morné Lindeque on 083 778 8704

Estate Office - 012 654 7062 
Security Main gate - 012 654 9013
Nelson Woods Gate - 012 654 5143
Snead Manor Gate - 012 654 4067
Security Cell - 084 077 0941
Country Club reception - 012 654 1144
Golf Bookings - Contact the Pro Shop at 012 654 2111 

Emergency Numbers


Wierda Bridge Police Station | 012 685 0015

Metro Police | 012 358 7088

Ambulance | 10177 

 Unitas Hospital | 012 677 8000

Fire Brigade | 012 310 6300 | 10177

Municipality | 012 671  7211

Burst Water Mains | 012 358 3716 or 012 358 2111 (24 h) 

Electrical | 012 358 9999 

Sewerage  012 427 7111

Garbage Removal | 012 308 0557 

SPCA | 012 664 5644/5

Street Lights 080 11 11 770 (Toll Free)

 
Security Report

General
We are happy to report no serious incidents occurred during Feb 2019. Our security operations are on good standard. Certain improvements have been made to upgrade our security in the Estate and create a safer environment for all.

Southern Golf course interface patrols
We are proud to announce that our security teams will as from next week patrol the southern border of the golf course with a new electric scooter. This will be more efficient and security guards will be able to move more frequently between the two perimeters at a faster pace. Patrols are done between 17h00 and 19h00 in the evenings and between 05h00 and 07h00 in the mornings when residents go for a walk or jog on the course.

Reminder of security change

Contractors and service providers to your residence must be booked in via the app as follows: 

Permanent Contractors – (These are new building sites and renovations.) The main Contractor and sub - contractors will register at the HOA office and complete a contractors registration form and supply copies of his and the co - workers ID documents. The main contractor and sub – contractors details will be uploaded onto the visitor's management system as a regular contractor with the start and end dates for access. The contractor and sub - contractors will then be given access during this specified period

We will change all existing sites by end of February 2019 to the new procedures and do away with the old contractor's card system. As from 1 February 2019 all new sites will use the new procedures.

Temporary contractors - (These are contractors that do quick maintenance jobs or repairs under two weeks). The resident is responsible to book these contractors to their house via the booking in App. The resident uses the contractor's facility on the app and books him in as a regular with the start date and end date.

Group visitors booking
The procedure is as follows:
Group bookings can now be made for your visitors for instance when allot of guests enter to your house for functions etc. Residents will make use of the new group bookings facility on the app. By using this facility you can just choose each visitor on your existing contacts list and the system will automatically generate pin codes to each of these visitors at once. You do not have to enter each visitor individually any more.

Deliveries, collections and services:
W
e have a special facility for deliveries and collections. Your Uber, packages to be delivered, food deliveries etc. must now be booked into the Estate via the app and the procedure is as follows: 

On the app is a facility called deliveries and collections. When opened you can enter type of visit, Name of company and start and end date of the delivery. You don't have to send a pin code to the driver because the details of your delivery service and date will be saved on the app system pre-entered by you. When the driver arrives at the gate he supplies the name and address to the guard, it will be entered into the scanner and the detail will automatically appear on the scanner with a dedicated pin code for the driver to get access.

The following further changes to our systems and procedures have been made

Domestic and gardener registrations
All new domestic workers and gardeners who are registered will no longer have to go the SAPS for fingerprints as we as the HOA will do this electronically at the office by means of Lexis Nexis criminal background checks. The HOA will provide this service during registration of a new domestic and gardener and charge the resident R 140-00. The background checks will be done within 24 hours and results forwarded to the resident.

After hour arrival at security gates
Previously our procedures were that residents had to book themselves in with a pin code which was to be supplied to security guards. Due to many comments on the system we have made some changes. Residents who now arrive at the closed security gates or on their way to the Estate late at night must please phone the gate in advance or on arrival use the intercom system and identify themselves by giving a unique password. This password will change quarterly. The password for this first quarter is "Romeo ". If the wrong password is used our security will see it as a distress call.

Employee of the month
Our employee of the month is Barnard Ngobeni for his excellent service and good attendance record during the month. Barnard is a hard worker and always willing. We congratulate Barnard on his achievements.

Security Greetings

Morné Lindeque

Operations Manager


Club News

It's summer and there are a host of fun events for you to get

involved in down at the Club…

Wednesday's are "Wooster” Wednesday's
That's right every Wednesday evening we have unbelievable chicken flatties on special plus live music from 17h30 …

Baldovino's Deliveries on the Estate

Take note of the new telephone number for delivery orders on the estate – 066 274 
1315

Tuesday is Half Price Pizza Night at Zwartkop 

Order whatever pizza you like off the menu and you will only be charged half price. 
Kids are welcome to make their own pizza's. From 17h00 & T's & C's apply including no take-aways!

FRIDAY COCKTAILS & JOKERS WILD DRAW

Join us every Friday afternoon for cocktails and live music. The atmosphere is really festive and
the Jokers Wild Card Draw gets done at 18h30 sharp! You can buy 1 ticket for R20 or 6 for R100
and the pot keeps growing until a winner picks the joker!

ZWARTKOP BIRD LIST

If you are an avid birder, we have added the list of birds spotted at Zwartkop to our website. Please take a look - http://www.zwartkopcountryclub.co.za/index.php/cal2/galleries2/bird-life -
and if you have birds to add you can contact Neil Ebedes on neil.ebedes@gmail.com.

Junior Masters…25th & 26th March

Let your kids get involved in the game of a lifetime over the holidays. Have fun and make new friends at the same time.

Elsabe and Justin's Practise Club…

Practise with purpose every Wednesday in March from 13h00 – 14h00. For just R100 for the month you will get range balls, expert advice and supervision while you practice. This month focuses on Bunkers & Chipping. Call Elsabe for details on 082-922-8408.

Exciting News from the Hair & Beauty Salon…

As of 1st Feb Tracey will be taking over and a new beauty therapist is starting as well.

We hope you will support them – they will cater for all your hair and beauty treatment needs!

Follow them on facebook Hair by Tracey.

Call (012) 654-1144 or 076-61081 for hair appointments &

(012) 654-1144 / 082-695-0427 for beauty salon bookings.

ST PATRICK'S DAY - Sat, 16 th March

Get into the Irish spirit a day earlier than you should! We'll be celebrating St Patrick's Day on
Saturday, 16th March with live Irish music, food and drinks specials!


Registered Estate Agents


There are a number of estate agents who have met the terms upon which estate agents may market for sale or rental units on the Estate and upon which an estate agent is allowed entry upon the Estate for such purposes. The detail of such estate agents are as below. Where an estate agent who is not listed below, is mandated by a member to sell his/her property, the ZHOA will require the estate agent to meet the terms upon which estate agents may market for sale or rental units on the Estate and will levy an administration fee to the Member concerned.

The following agencies are available for sales and rentals at the Estate:

Yvette Hutton 
083 299 8886
agent@aulaproperty.co.za

Magda Uys
bernice@aulaproperty.co.za 

Tronel van der Sluys 
082 323 5447 
tronel.vandersluys@kwsa.co.za 

Tanya vd Berg
084 460 2019
tanya.vandenberg@pamgolding.co.za

Ena Jacobsen
084 400 7342
ena.jacobson@gmail.com

Marjory Rault
bobby.rault@pamgolding.co.za 

Dianne J v Rensburg
082 364 7946
dianne@ppg.org.za

Mariandl Pelser
082 338 4819
mariandl@seeff.com

Tracy Keyter 
082 928 8219
tracyk@seeff.com

Lynette Dewing
083 225 6903

ldewing@polka.co.za

Rayner J van Vuuren
082 461 3751
rayner@waterfrontproperties.co.za

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