Newsletter February 2019

Estate Office - 012 654 7062       Pro Shop - 012 654 2111      Like


The Zwartkop Golf Estate HOA

Dear Residents

Welcome back and we trust your holiday was a pleasant and enjoyable one

Board issues
Hannes Struyweg's appointment as director was made official with the necessary legal documents completed and submitted. Once again welcome to Hannes and we appreciate his willingness to serve on the Board.

The Board created a Reputation Risk portfolio which includes such things as relationship building with all stakeholders, environment and pollution, communications, knowing what the future developments are around the estate, and any other matters that impact on the reputation of our Estate. The board has identified such a person and who is willing to serve on the Board. We will keep you posted.

Going forward, the Board meetings will take place on the 3rd Thursday of the month.

You might have noticed that we tackle the garden and make the necessary improvements piece by piece. Slowly but surely the gardens are improving and looking better and better.
Dolomite management
Remember to do your monthly dolomite check lists.

The engineers are nearly ready with their recommendation for the repair on the road in Jones Creek. Quotes will be obtained before the repair work can start.

New construction

This month one more owner chose to start with his building activities. There are now 5 houses in progress.

Hagen Manor

The Board finalised the development contract at its last meeting. This will now be sent to the developer for his comments where after the signing will take place. I will be able to give an idea of the development phases and time lines once the contract has been signed.

Fibre for Jones Creek, Vardon Fairways and Hagen Greens

Open Serve, the fibre cable installers, has completed their work but are repairing damaged infrastructure here and there. We hope to give you the fibre access by end of February.


The new operating system installed late last year is working well and the improvements are clearly noticeable by our control room operators. We are currently concentrating on the number of false alarms being received on our system and trying to reduce these.
We had a very quiet December period with no incidents reported.

Did you know?

The next 2 months I would like to discuss Director's (for home owners associations) responsibilities with you, but before I do this I would like to list your responsibilities and rights as resident of the Estate.

Your basic rights as a member of the ZHOA are as follows:
• The attendance of meetings (Annual general meetings or Special general meetings) and voting at these meetings.
• Be treated with respect, be treated fairly and not be discriminated against.
• Be entitled to a fair and equitable complaints and dispute resolution procedure.
• Have access to financial reports, minutes of the annual general meetings and board meetings.
• Request for other documents to be shared.
• Be kept informed on all important matters.

Your responsibilities towards the ZHOA are:
• Respect the rules that apply to you – conduct rules, security rules and aesthetics rules.
• Prompt payment of all levies and other contributions charged by the ZHOA

Until the next time.

Kind Regards
Rob Wesseloo
Estate Manager

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Finance Enquiries

PLEASE NOTE THAT ALL FINANCE ENQUIRIES ARE MANAGED BY LORRAINE DE WET. Residents requiring statements for RICA purposes, clearance certificates, statements, etc. must please contact Lorraine De Wet on 012-654 7062 or email her at  Make sure you give her the correct name and stand number to process your request.

Estate Contact details

Estate Manager 

Rob Wesseloo |

Office Administrator and Accounts 
Lorraine de Wet |

Operations Manager and Security 
Morné Lindeque |

Newsletter Advertisements and Contributions
Chantelle Kotzé |    

For Urgent Security Matters 
Morné Lindeque on 083 778 8704

Estate Office - 012 654 7062 
Security Main gate - 012 654 9013
Nelson Woods Gate - 012 654 5143
Snead Manor Gate - 012 654 4067
Security Cell - 084 077 0941
Country Club reception - 012 654 1144
Golf Bookings - Contact the Pro Shop at 012 654 2111 

Emergency Numbers

Wierda Bridge Police Station | 012 685 0015

Metro Police | 012 358 7088

Ambulance | 10177 

 Unitas Hospital | 012 677 8000

Fire Brigade | 012 310 6300 | 10177

Municipality | 012 671  7211

Burst Water Mains | 012 358 3716 or 012 358 2111 (24 h) 

Electrical | 012 358 9999 

Sewerage  012 427 7111

Garbage Removal | 012 308 0557 

SPCA | 012 664 5644/5

Street Lights 080 11 11 770 (Toll Free)

Security Report

We are happy to report no serious incidents occurred during December 2018. The festive season kicked off on a high note and ended on a high note. Thanks to all our security guards who worked hard and stayed vigilant at all times. We also want to wish all residents a prosperous new year.

Security systems and procedures

Please take note of the following changes and additions to our visitors booking in system Residentry apply:

Contractors and service providers to your residence must be booked in via the app as follows:

Permanent Contractors (These are new building sites and renovations.) The main Contractor and sub - contractors will register at the HOA office and complete a contractors registration form and supply copies of his and the co - workers ID documents. The main contractor and sub – contractors details will be uploaded onto the visitors management system as a regular contractor with the start and end dates for access. The contractor and sub - contractors will then be given access during this specified period

We will change all existing sites by end of February 2019 to the new procedures and do away with the old contractors card system. As from 1 February 2019 all new sites will use the new procedures.

Temporary contractors - (These are contractors that do quick maintenance jobs or repairs under two weeks). The resident is responsible to book these contractors to their house via the booking in App. The resident uses the contractor's facility on the app and books him in as a regular with the start date and end date.

Group visitors booking
Group bookings can now be made for your visitors for instance when a lot of guests enter to your house for functions etc. Residents will make use of the new group bookings facility on the app. By using this facility you can just choose each visitor on your existing contacts list and the system will automatically generate pin codes to each of these visitors at once. You do not have to enter each visitor individually any more.

Deliveries, collections and services:
We have a special facility for deliveries and collections. Your Uber, packages to be delivered, food deliveries etc. must now be booked into the Estate via the app and the procedure is as follows: 

On the app is a facility called deliveries and collections. When opened you can enter type of visit, Name of company and start and end date of the delivery. You don't have to send a pin code to the driver because the details of your delivery service and date will be saved on the app system pre-entered by you. When the driver arrives at the gate he supplies the name and address to the guard, it will be entered into the scanner and the detail will automatically appear on the scanner with a dedicated pin code for the driver to get access.

The following further changes to our systems and procedures have been made:

Domestic and gardener registrations:
All new domestic workers and gardeners who are registered will no longer have to go the SAPS for fingerprints as we as the HOA will do this electronically at the office by means of Lexis Nexis criminal background checks. The HOA will provide this service during registration of a new domestic and gardener and charge the resident R 140-00. The background checks will be done within 24 hours and results forwarded to the resident.

Security general procedures and rules:

Fingerprint access for visitors: Residents who get out of their vehicles and open the boom gates for a visitor with his/her fingerprint to grant access is a contravention of the security rules and is not permitted. All residents must please follow the correct booking in procedures for their visitors.

Tailgating: Residents who allow visitors to tail gate at the booms (especially Jones Creek and Vardon Fairways) are in breach of the security procedures and such behaviour can and will not be permitted. Your cooperation will be appreciated.

After hour arrival at security gates: Previously our procedures were that residents had to book themselves in with a pin code which was to be supplied to security guards. Due to many comments on the system we have made some changes. Residents who now arrive at the closed security gates or on their way to the Estate late at night must please phone the gate in advance or on arrival use the intercom system and identify themselves by giving a unique password. This password will change quarterly. The password for this first quarter is "Romeo ". If the wrong password is used our security will see it as a distress call.

Employee of the month
Our employee of the month is Jacob Khumalo for his good service and excellent attendance record. We congratulate Jacob on his achievements.

Security Greetings

Morné Lindeque

Operations Manager

Club News

It's summer and there are a host of fun events for you to get

involved in down at the Club…

Valentines Picnic – Thurs, 14th Feb

Join us for our annual PicNic under the Stars – with live music to add to the ambience.

A Tribute to Fleetwood Mac – Sat, 16th February

A wonderful evening listening to the music of iconic singer Stevie Nicks…tickets through / 083-251-4481


Zwartkop Nite Race Series – Wed, 20th Feb

The last event in the 2018 / 2019 Series once again offers a 5km or 10km option and the emphasis is on FUN so you are welcome to walk or run! Pre-entries can be done online via or late entries prior to the race (with a R30 penalty fee).

Baldovino's Deliveries on the Estate

Take note of the new telephone number for delivery orders on the estate – 066 274 

Ephraim's Car Wash

Ephraim is now available to wash your car at Zwartkop on a Tuesday, Wednesday, Thursday and Saturday. 
Please support him – you will find him (easily identifiable in his orange jumpsuit) in the car park!

Tuesday is Half Price Pizza Night at Zwartkop 

Order whatever pizza you like off the menu and you will only be charged half price. 
Kids are welcome to make their own pizza's. From 17h00 & T's & C's apply including no take-aways!

Wine Wednesday makes its debut on Wed, 6th Feb

That's right every Wednesday evening we will have live music from 17h30 and wine specials…

so pop down for a drink before dinner.

Friday Cocktails & Jokers Wild Draw

Join us every Friday afternoon for cocktails and live music.

The Jokers Wild Card Draw gets done at 18h30 sharp and as at the time of writing this newsletter the pot is at R13 460!

You can buy 1 ticket for R20 or 6 for R100 and the pot will keep growing if the winner doesn't pick the joker! 

Music on the Green – Sat, 23rd February

Keep an eye on the Zwartkop Country Club Facebook page for details – another fun, free, music-filled afternoon is on the cards.

Join Elsabe and Justin's new Practise Club…

On the golf front, you can now practise with purpose every Thursday in Feb from 10h00 – 11h00.

For just R100 for the month you will get range balls, expert advice and supervision while you practice.

Call Elsabe for details on 082-922-8408.

Exciting News from the Hair & Beauty Salon…

As of 1st Feb Tracey will be taking over and a new beauty therapist is starting as well.

We hope you will support them – they will cater for all your hair and beauty treatment needs!

Follow them on facebook Hair by Tracey.

Call (012) 654-1144 or 076-61081 for hair appointments &

(012) 654-1144 / 082-695-0427 for beauty salon bookings.

Diarise for next month…

St Patrick's Day Celebrations – Sat, 16th March

Registered Estate Agents

There are a number of estate agents who have met the terms upon which estate agents may market for sale or rental units on the Estate and upon which an estate agent is allowed entry upon the Estate for such purposes. The detail of such estate agents are as below. Where an estate agent who is not listed below, is mandated by a member to sell his/her property, the ZHOA will require the estate agent to meet the terms upon which estate agents may market for sale or rental units on the Estate and will levy an administration fee to the Member concerned.

The following agencies are available for sales and rentals at the Estate:

Yvette Hutton 
083 299 8886

Magda Uys 

Tronel van der Sluys 
082 323 5447 

Tanya vd Berg
084 460 2019

Ena Jacobsen
084 400 7342

Marjory Rault 

Dianne J v Rensburg
082 364 7946

Mariandl Pelser
082 338 4819

Tracy Keyter 
082 928 8219

Lynette Dewing
083 225 6903

Rayner J van Vuuren
082 461 3751

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