Newsletter April 2019

Estate Office - 012 654 7062       Pro Shop - 012 654 2111       www.zwartkopgolfestate.co.za      Like

 

The Zwartkop Golf Estate HOA

Dear Residents

Below follows some news and information about our Estate and the goings-on around it.

Board and Board related matters
We are still looking for three members to join the Board. The portfolios are Reputation Risk and Asset Management, Risk Overview and Risk Management, and Aesthetics for which a civil engineer should please volunteer. If you or your neighbour is willing and able to contribute then please let us know.

We finalised the AGM documents at our last meeting and these will be sent to you well ahead of the actual meeting on 23 May 2019 at the Club. Hope to see you there. Two big changes and upgrades to the MOI and the Aesthetics rules are on the resolution list for the AGM. This required a lot of work and we would like to thank our Chairman, Werner Nolte for the time and effort put into this job.

The Board is slowly but surely working through and implementing the King IV recommendations to ensure we comply with these principles by end of 2020.

Developments around the Estate
Once again, the Board keeps an eye on the pre-development stages of the possible developments around the Estate and will ensure that the interest of residents is looked after.

Gardens and general maintenance
The Board approved the painting of the wall in Ashwood Drive and we have already started with the project by digging a shallow trench next to the wall for us to be able to fill it with rocks once the walls have been painted to prevent soil spatters against the wall going forward.

This month we will commence with the replacement of road signs as far as they relate to the speed humps in our Estate. Road markings will also be upgraded in the process. We need to abide by the Road Traffic Act and this project will ensure we comply. The height of some of our speed humps and how to address these is under discussion by the Board.

Dolomite management
As far as the Jones Creek sagged road is concerned we are still awaiting the engineer's report where after the Board will consider the next step in the repair process. We will keep you posted. To the residents that were directly affected, thank you for your patience and support!

Please remember to complete your monthly dolomite check lists.

New construction and renovations
This month a few more owners chose to commence with their building activities. There are now 6 houses in progress with a number of owners awaiting City of Tshwane approval. There are 2 renovations in progress.

Hagen Manor
We have signed the contract with the developer and the development will now start. Residents interested in the detail can contact me. Once again thanks to Werner Nolte, our Chairman for the amount of work he put into the preparation of the contract.

Fibre for Jones Creek, Vardon Fairways and Hagen Greens
We finally got the project completed and all residents have been notified of the good news. You can now contact a service provider to connect to the network.

Security
We are continuously upgrading and improving our systems and procedures to enhance the safety of our residents. Please refer to Morne's report for more detail. We had one security breach incident this month (see Morné's report) but our personnel were wide awake and handled the situation effectively and professionally. Thanks to our staff that were on duty during that particular shift!

Under the capable hands of Rohan de Villiers, our Security Director we are preparing a complete risk register of all the security related matters. The register will be used to thoroughly look at each risk to decide on the way to mitigate these risks. We will use the register to continuously look at risks and monitor progress on proposed action steps to reduce these risks.

Did you know?

This month I continue with the discussion around Director's responsibilities.

Board members must at all time act in the best interest of the organisation and are accountable to its members for doing so. Last month I wrote about the conduct practises of directors in general and the responsibility they have to conduct themselves appropriately.

Furthermore I would like to say a few things about the duties of directors to enhance the effectiveness of the home owners association. The director should understand the business, the running thereof and the issues at play.  We have an induction program and a term of reference document setting out the Board member's portfolio responsibility. This is to ensure the director is effective in his particular capacity from his or her second Board meeting. The following few specific responsibilities are important:

Board member should:-
• Provide a strategic direction to the organisation with specific objectives and goals set for the organisation and its management.
• Ensure that the necessary policies are in place and that these are reviewed from time to time. The Board sets policy and management execute these policies.
• Prepare a plan which incorporates the set objectives and goals and monitor the implementation thereof.
• Allocate a portfolio to each member and ensure that all portfolios are staffed. It is not easy to always find enough Board members and in this case the unallocated portfolios should be assigned to existing board members. We have 6 portfolios to ensure all functional areas are covered.
• Appoint capable managers, evaluate their performance and give them the support they need to do their jobs and continuously improve the way the organisation is run.

I will continue with the responsibility of Directors in the next issue.

Rob Wesseloo 

Estate Manager

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Finance Enquiries

PLEASE NOTE THAT ALL FINANCE ENQUIRIES ARE MANAGED BY LORRAINE DE WET. Residents requiring statements for RICA purposes, clearance certificates, statements, etc. must please contact Lorraine De Wet on 012-654 7062 or email her at lorraine@zwartkopgolfestate.co.za.  Make sure you give her the correct name and stand number to process your request.

Estate Contact details

Estate Manager 

Rob Wesseloo | rob@zwartkopgolfestate.co.za

Office Administrator and Accounts 
Lorraine de Wet | lorraine@zwartkopgolfestate.co.za

Operations Manager and Security 
Morné Lindeque | morne@zwartkopgolfestate.co.za

Newsletter Advertisements and Contributions
Chantelle Kotzé | newsletter@zwartkopgolfestate.co.za    

For Urgent Security Matters 
Morné Lindeque on 083 778 8704

Estate Office - 012 654 7062 
Security Main gate - 012 654 9013
Nelson Woods Gate - 012 654 5143
Snead Manor Gate - 012 654 4067
Security Cell - 084 077 0941
Country Club reception - 012 654 1144
Golf Bookings - Contact the Pro Shop at 012 654 2111 

Emergency Numbers


Wierda Bridge Police Station | 012 685 0015

Metro Police | 012 358 7088

Ambulance | 10177 

 Unitas Hospital | 012 677 8000

Fire Brigade | 012 310 6300 | 10177

Municipality | 012 671  7211

Burst Water Mains | 012 358 3716 or 012 358 2111 (24 h) 

Electrical | 012 358 9999 

Sewerage  012 427 7111

Garbage Removal | 012 308 0557 

SPCA | 012 664 5644/5

Street Lights 080 11 11 770 (Toll Free)

 
Security Report

Security incident
On 8 April 2019 at 02h00 two suspects gained access into the Golf Course from the far southern perimeter near Leyden avenue. The suspects proceeded towards our residential area where our cameras detected their movement and activated alarm in the control room. The security personnel immediately responded to the area where the suspects were detected. When our security personnel arrived the suspects fled in different directions. One suspect managed to escape by jumping into the river at the bridge near Old JHB road. The second suspect was arrested by our security guards and handed over to authorities. No serious crimes were committed by the suspects after they gained access into the Estate.

Domestic and Gardener Registrations
Domestic and gardener registrations: All new domestic workers and gardeners who are registered will no longer have to go the SAPS for fingerprints as we as the HOA will do this electronically at the office by means of Lexis Nexis criminal background checks. The HOA will provide this service during registration of a new domestic and gardener and charge the resident R140-00. The background checks will be done within 24 hours and results forwarded to the resident.

Employees of the month
Our employees of the month are Elinah Shakoane, Judy Mothwa, Leon Letsoalo, Victor Sedibeng and Eric Moepya. These members displayed exceptional teamwork during the intrusion of two suspects on 8 April which resulted in the arrest of one suspect and prevented them from committing any serious crimes. We congratulate them on the excellent work done.

Eric Moepya
(Officer)

Leon Letsoalo
(Supervisor)
Elinah Shakoane 
(CCTV Controller)
Judy Mothwa 
(CCTV Controller
Victor Sedibeng 
(Officer)



Club News

Golf is the game of a lifetime
Golf is the ultimate networking opportunity
Golf teaches us to observe good etiquette & rules
Golf is healthy – 8 to 10km of walking per round
Golf is the most social of all games
The friends you make in golf are the friends you make for life.

Wednesday's are "Wooster” Wednesday's

That's right every Wednesday evening we have unbelievable chicken flatties on special plus live music from 17h30 …

Baldovino's Deliveries on the Estate

Take note of the new telephone number for delivery orders on the estate – 066 274 
1315

Tuesday is Half Price Pizza Night at Zwartkop 

Order whatever pizza you like off the menu and you will only be charged half price. 
Kids are welcome to make their own pizza's. From 17h00 & T's & C's apply including no take-aways!

FRIDAY COCKTAILS & JOKERS WILD DRAW

Join us every Friday afternoon for cocktails and live music. The atmosphere is really festive and
the Jokers Wild Card Draw gets done at 18h30 sharp! You can buy 1 ticket for R20 or 6 for R100
and the pot keeps growing until a winner picks the joker!

ZWARTKOP BIRD LIST

If you are an avid birder, we have added the list of birds spotted at Zwartkop to our website. Please take a look -

http://www.zwartkopcountryclub.co.za/birdlist 

and if you have birds to add you can contact Neil Ebedes on neil.ebedes@gmail.com.


Guy Buttery live in Otways on Sun, 28th April…

Guy Buttery, one of SA's top guitarists is stopping in at Zwartkop later this month as part of his INTRAMURAL ENCOUNTERS TOUR. Don't miss it! Show starts at 13h30 and tickets are only R160 per person. Bookings through Luke on 082-373-1342 / luke@halp.co.za

 

Elsabe and Justin's Practise Club…

Practise with purpose every Wednesday in March from 13h00 – 14h00. For just R100 for the month you will get range balls, expert advice and supervision while you practice. This month focuses on Bunkers & Chipping. Call Elsabe for details on 082-922-8408.

Exciting News from the Hair & Beauty Salon…

The Beauty Salon is now stocking SIX Sensational Skincare products.


 

Mother's Day is looming and we have something completely different in mind….
We will be embracing autumn with lunch on the mashie course...


Registered Estate Agents


There are a number of estate agents who have met the terms upon which estate agents may market for sale or rental units on the Estate and upon which an estate agent is allowed entry upon the Estate for such purposes. The detail of such estate agents are as below. Where an estate agent who is not listed below, is mandated by a member to sell his/her property, the ZHOA will require the estate agent to meet the terms upon which estate agents may market for sale or rental units on the Estate and will levy an administration fee to the Member concerned.

The following agencies are available for sales and rentals at the Estate:

Yvette Hutton 
083 299 8886
agent@aulaproperty.co.za

Magda Uys
bernice@aulaproperty.co.za 

Angelique Wentzel
082 824 8194
angelique.wentzel@engelvoelkers.com

Tronel van der Sluys 
082 323 5447 
tronel.vandersluys@kwsa.co.za 

Tanya vd Berg
084 460 2019
tanya.vandenberg@pamgolding.co.za

Ena Jacobsen
084 400 7342
ena.jacobson@gmail.com

Marjory Rault
bobby.rault@pamgolding.co.za 

Dianne J v Rensburg
082 364 7946
dianne@ppg.org.za

Mariandl Pelser
082 338 4819
mariandl@seeff.com

Tracy Keyter 
082 928 8219
tracyk@seeff.com

Lynette Dewing
083 225 6903

ldewing@polka.co.za

Rayner J van Vuuren
082 461 3751
rayner@waterfrontproperties.co.za

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